Tracking income and expenses in the ledger
Set up cash and bank accounts, keep current-account balances, record income and expenses, and feed paid orders into the ledger automatically.
Ön Muhasebe is your store's own in-house ledger: who owes you, who you owe, what is in the till, what you actually netted this month. It is not an accounting package and you cannot file a tax return from it — the VAT tab produces a summary you hand to your accountant. Legal documents (invoices, e-archive) and external ERPs are separate plugins; this ledger does not replace them, it is fed by them.
Before you start
- The Pre-accounting plugin enabled on your store
- View or manage permission for the accounting section
- Any opening balances carried over from your previous system
Steps
Screens are illustrative; the data in your own panel will differ.
Step 1: Open the pre-accounting hub
Go to Finans → Ön Muhasebe. The summary row shows cash + bank, total receivable, total payable, overdue receivables and this month's net. The cards below lead to current accounts, income/expense, cash & bank, cheques & notes, reports and settings.
Pre-accounting
Cash + bank
₺184,520.00
Total receivable
₺62,300.00
Total payable
₺41,750.00
Overdue receivable
Attention₺8,900.00
Net this month
+₺27,640.00
Current accounts
Who owes you and who you owe — statements and collections.
Income / expense
Record entries, categorise them, automate the recurring ones.
Cash & bank
Cash, bank and POS accounts; transfers between them.
Cheques & notes
Due-date calendar, cleared/bounced status, endorsement chain.
Pre-accounting — example view from the panel Step 2: Define your cash and bank accounts
On the Kasa & Banka screen press Yeni hesap. Pick a type — cash, bank or POS; a bank account takes a bank name and IBAN, a POS account a provider. The opening balance is what sits in that account today. Marking one account as default makes new entries land there. At least one account is required, because the rest of the ledger posts into them.
Cash & bank
Account nameZiraat — operatingTypeBankIBANTR33 0001 0012 3456 7890 1234 56Opening balance₺120,000.00What is in this account today
açıkDefault account
Account name Type Balance Shop till Cash ₺6,420.00 Ziraat — operating Bank ₺120,000.00 iyzico POS ₺58,100.00 Cash & bank — example view from the panel Step 3: Open current accounts and enter carried-over balances
On Cari Hesaplar press Yeni cari. The type is customer, supplier, or both. The opening balance is what carried over from your previous system and its sign matters: a positive balance means they owe you. Every contact has a statement view with a running and closing balance, and the list filters down to debtors or creditors.
Current accounts
Customer and supplier balances. A positive balance means they owe you.
Name / titleEge Gıda Toptan Ltd. Şti.TypeSupplierTax / ID number3210987654Tax officeKadıköyOpening balance-₺18,400.00Carried over from another system. Positive = they owe you.
Current accounts — example view from the panel Step 4: Record income and expense entries
On Gelir / Gider press Yeni kayıt. Choose income or expense, then fill amount, date, category, account and — where relevant — the contact. Amounts are entered gross, VAT included; the net base and the VAT are split automatically from the rate you pick. You can attach a photo of the receipt, which is stored privately and is not reachable from outside.
New entry
Amounts are VAT-INCLUSIVE (gross).
TypeExpenseAmount₺12,480.00Date18.08.2026VAT rate20%CategoryRentAccountZiraat — operatingDocument noKIRA-2026-08Net base VAT Gross ₺10,400.00 ₺2,080.00 ₺12,480.00 New entry — example view from the panel Step 5: Switch on the automatic feed
The Otomatik Besleme block inside pre-accounting settings pushes data you already have into the ledger. Each source is toggled separately: orders (paid orders become an income entry plus a customer balance), invoices, expense receipts, courier cash-on-delivery, gift cards and refunds. The earliest-date field caps how far back it reads — leave it empty and it reads from the last run to today, at most 30 days. Choose a target account and category, then run it.
Pre-accounting settings — automatic feed
Each source is enabled separately; if it is off, nothing is written.
Source State Last run New entries Already present Orders On 30.08.2026 09:15 142 1,038 Invoices On 30.08.2026 09:15 37 410 Courier cash on delivery On 30.08.2026 09:15 26 289 Refunds Off — 0 0 Gift cards Unavailable — 0 0 Earliest date01.01.2026Nothing before this date is ever read.
Target accountShop tillRun nowRun allPre-accounting settings — automatic feed — example view from the panel Step 6: Put cheques and promissory notes in the portfolio
On Çek & Senet press Yeni kıymet. Direction is either received (a receivable) or issued (a payable); the drawer is the name printed on the paper, which is often not the same as the contact. Status starts in the portfolio and moves through deposited, cleared, bounced or endorsed. Instruments coming due show up in the hub summary and in the cash-flow report.
Cheques & notes
Type Direction Drawer Bank Due Amount Status Cheque Received Ege Gıda Toptan Garanti 15.09.2026 ₺24,000.00 In portfolio Cheque Received Deniz Market Vakıfbank 02.09.2026 ₺9,500.00 Deposited Note Issued Kaya Ambalaj — 28.09.2026 ₺15,750.00 In portfolio Only the 'cleared' status posts an actual money movement to the ledger.
Cheques & notes — example view from the panel Step 7: Close the month with the finance reports
Finans Raporları has four tabs: cash flow (today's cash + bank against a 90-day projection, naming the week a shortfall appears), ageing (receivables and payables bucketed 1-30, 31-60, 61-90 and 90+ days), VAT, and profit-and-loss. Every report exports to CSV or PDF.
Finance reports
Cash flowAgeingVATP&LNot yet due 1-30 d 31-60 d 61-90 d 90+ d Total Receivables ₺38,400 ₺14,200 ₺6,100 ₺2,400 ₺1,200 ₺62,300 Payables ₺31,000 ₺9,750 ₺1,000 ₺0 ₺0 ₺41,750 This is a PRE-ACCOUNTING summary, not a tax return. Withholding is not calculated; it prepares the data you send to your accountant.
CSVPDFFinance reports — example view from the panel
Tips
A collection is not income
The screen says it plainly: if the sale is already recorded, enter the money you received through the contact's collection action rather than as a second income entry. Otherwise the same sale appears twice in the ledger and your month-end net comes out higher than reality.
Transfers cannot be undone, only reversed
A transfer between accounts is written as one operation and cannot be edited afterwards; to correct it you record a transfer the other way. Likewise an account with a non-zero balance cannot be deleted — move the money out before closing it.
Frequently asked questions
- Can I issue e-invoices and file a tax return from here?
- No. Pre-accounting keeps your ledger; the legal-document side is a separate plugin and lives in the same Finans menu as Faturalar, Gider Pusulaları and E-Fatura Entegrasyonları. The VAT tab is a summary, not a return — withholding is not calculated; it prepares the data you hand to your accountant.
- If I run the automatic feed twice, do entries duplicate?
- No. Running it again is safe; the same document is never written a second time. The run history shows how many new entries each pass created and how many were counted as already present.
- Should I enter amounts excluding VAT?
- No — enter the gross, VAT-inclusive figure. The net base and the VAT are split automatically from the rate you choose, and the profit-and-loss report shows the net both with and without VAT.
Related plugins
The task in this guide ships with these plugins.
Try it in a live demo
Real stores running this feature. Open one and click around.
Related guides
E-invoice integration setup
Connect Uyumsoft, Paraşüt, Sovos, BirFatura, Bizimhesap or Mikro so e-invoice and e-archive documents are issued for your orders automatically.
Connecting an ERP and running syncs
Test the Mikro, Parasut, Logo, Netsis and Dia connectors on one screen, dry-run a preview, pick the active ERP and read the sync history.